Buyer context
Create a short approval record with a sample identifier, packaging revision, component list, reviewer and decision date. List open items separately. A conditional approval should say what must be resolved before the order moves forward.
Putting it into the enquiry
When a supplier proposes a change, link it to the existing approval record. Record whether another sample or document review is required. This is particularly useful when an organisation orders the same family across several sites or over a long period.
What to confirm
- Unique sample reference
- Approved scope and open points
- Change and reapproval responsibility
Should every later shipment use the first sample reference?
It should reference the current approved revision. Superseded samples should remain traceable without being mistaken for the current requirement.
Source information
dla.mil
General guidance for empty protective packaging; product requirements and acceptance evidence are agreed for each supply.